Hello Again Sage 500 Customers,
One of my favorite songs was playing on the radio the other day. You remember radio … that thing that took up the space in the middle of the dashboard before the CD changer and the GPS. It was John Lennon’s “Imagine”. No, I’m not going to take us down some ‘60s path, but it did get me to thinking about the power of the mind to see things from a different perspective. For this week’s blog, I would like you to join me in “imagining” some possibilities.
Let’s Imagine
First, let’s take a quick poll. Do you:
- Drive a hybrid or alternative fuel vehicle
- Carpool
- Recycle paper, plastic, or cans
- Ride a bike to work
- Have solar panels on your roof
- Buy energy efficient appliances
- Use LED or CFL light bulbs
- Drink filtered water instead of bottled
If you answered “Yes” to one or more of the above, you are probably already familiar with the concept of “Going Green”. More and more businesses are becoming concerned with their carbon footprint and looking for ways to minimize their impact on the environment. Maybe yours is one of them.
All of us are looking for ways to save money, right? So, consider this … The average cost of sending a piece of mail (once you include the labor, stationery, ink, printer expense, and postage) works out to about $1.00 per item. Imagine we could bring that cost down to nearly nothing.
Or maybe you are thinking you need to improve your cash flow. What if I told you it was possible to bring the number of days outstanding on your receivables down by one-half or even more? Imagine the positive impact on your bottom line as well as your credit rating!!
Okay, now imagine that leveraging just one easy to use feature in Sage 500 ERP could have a major impact on all three of these concerns. It’s possible! Document Transmittals can improve all three of these areas with just a few simple steps. Maybe you don’t know how to set them up. Maybe you tried before and were disappointed at the limitations. In either case … I have good news for you! We’ve improved and simplified the process! The only catch is … you need to be on a current version.
Three Easy Steps
So, here are the steps:
1. Common Information > Maintenance > CI Setup > Set Up Document Transmittal
This task allows you to customize the email messaging including database keyword replacements[1] for any eligible transaction document.
2. Document Transmittal Configuration
By transaction, by customer or vendor, configure the settings for the transmittal … including the option to include additional contacts.
3. Maintain Contacts
From any screen where you can enter contacts, in either AP or AR, designate the documents that contact should receive by simply checking the appropriate check box.
- Designate as many contacts as desired1
- Expanded e-mail field to accommodate longer addresses[2]
What’s Next?
Shortly after the 2014 Release, we will be working on connecting Sage 500 ERP to the Sage Data Cloud. That will bring with it the ability to leverage the Sage Billing and Payment application, which can reduce your days outstanding to as little as one day… but more about that later.
“Going Green” in More Ways Than One
As you can see, getting current on Sage 500 ERP can help you “go green” in more than one way with the adoption of a simple 3 step process. You can:
- Save the environment by going paperless
- Save time and money
- Reduce receivable days outstanding and improve cash flows
Just imagine!!
Sage500Users 
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